Question 1

Does Xpanion join my meeting as a bot?

Accepted Answer

No. Xpanion captures system audio on your Mac. Nothing appears in the participant list, no one is notified by a bot, and there is no recording file — audio is held in memory and discarded the instant it's processed.

Question 2

Does my meeting data go to the cloud?

Accepted Answer

Never. Transcripts, protocols, and plans stay on your machine. The only thing Xpanion ever sends is a content-free licence check — no meeting content, ever.

Question 3

Does it work offline?

Accepted Answer

Yes. Transcription, speaker separation, and the language model all run on-device on Apple silicon, so a flaky connection doesn't stop you. The licence re-validates periodically when you're back online.

Question 4

How is this different from an AI notetaker?

Accepted Answer

A notetaker ends at text. Xpanion compounds your meetings into a living project plan and a Kanban board — with a full XML export on Pro — keeps a tamper-evident record of your billable time, and never lets any of it leave your Mac.

Question 5

Can I actually prove my billable hours?

Accepted Answer

Timekeeper logs your time automatically into an append-only, hash-chained ledger signed locally on your Mac — tamper-evident, not "court-proof." On Pro, one export writes the full billable record, travel and expenses included, into your billing system's format. The export is an Excel list.

Question 6

Is it a subscription?

Accepted Answer

Yes. Base and Pro are monthly or yearly, and you can cancel at any point — the plan then runs to the end of the period you have paid for. Corporate is billed annually per seat, because it's a continuous service: your own LLM inside your perimeter, a shared knowledge pool, policy, audit, and a fleet control plane. Every plan starts with 14 days free. If you ever stop paying, nothing disappears: everything you have recorded stays on your machine, readable, searchable and exportable. You simply cannot record or change anything new until you come back.

Provider	Function	Data	Processing location
Supabase	Database and authentication for the portal	Account and subscription data	Not yet stated
Vercel	Hosting for the website and the portal	Request metadata, IP addresses	Not yet stated
Stripe	Payments, merchant of record	Payment data, billing country	Not yet stated
Resend	Transactional email	Email address, message content	Not yet stated

Sub-processors

What this list covers

Providers

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