More than just a transcription tool. Xpanion turns the meeting into the project. Fully local — no cloud.
Speaker-separated protocols, a plan that compounds every week, and billable hours you can prove — generated entirely on your Mac. No bot. No cloud. And the part that matters most to every user: your data never leaves your machine.
Don't let anyone turn your meetings into a cloud "context layer."
The record was never the point. The project underneath it was.
A transcript is where the thinking stops.
Transcription is a commodity now. A ten-page transcript records everything that was said and nothing of what it meant — then it goes into a folder no one reopens. Decisions don't carry forward. Action items don't move. The project the meeting was about never assembles itself, so you re-read, re-summarize, and re-explain. Every week.
And the hours you spent in those rooms? Regulated professionals lose 10–20% of billable time to forgetting to write it down. That isn't a rounding error. That's revenue.
Sovereignty over your data comes first.
Your conversations and your data stay on your device. Sovereignty is local, not cloud-based. Xpanion is privacy and sovereignty by design.
Yours never leaves the Mac.
Your meeting becomes a protocol. Tasks land on a Kanban board on their own, a straightforward Gantt tool keeps the schedule, and the buckets export in a single step. Work, track, succeed, repeat — one tool is all you need to run any project.
Stated plainly, not as a swipe: this is an axis, not a feature race. A tool that doesn't depend on your data leaving your machine gives you a kind of security that makes cloud-based tools look like the wrong choice.
- 10–20%
- Billable time the average regulated professional loses to under-recording. Xpanion logs it automatically.
- 0
- Bytes of meeting data that ever leave your Mac. The only call out is a content-free licence check.
- 1
- One project, several views: protocol, Kanban, Gantt. Xpanion isn't only a transcription tool — it makes the work accountable and professional. You won't need more.
Four steps. One of them is the moat.
- 01
Capture
Audio is held in memory and discarded the moment it's processed. There's no recording file — nothing to leak, lose, or be asked to hand over later. No bot ever joins the call.
- 02
Transcribe
On-device transcription with speaker separation, running natively on Apple silicon. Your voice never travels to a server to become text — and it works offline.
- 03
Structure
Every meeting becomes a clean protocol — decisions, actions with owners and dates, risks, and open questions — with your own comments split into what stays internal and what's safe to share.
- 04The moat
Compound
Pro escalates protocols into a living project: recurring meetings become one continuous thread, decisions carry forward, open items persist until closed, and the plan rewrites itself after each session — with a full XML export. Kanban board and Gantt plan fully integrated.
Watch a protocol assemble itself
You don't write the minutes. As the conversation is transcribed on-device, Xpanion separates the talk from the substance, and the decisions, actions, and risks fall into place on their own. The candid internal version stays with you; the clean shareable version is one tap away.
Each meeting builds on the last.
Recurring meetings stop being a folder of disconnected notes and become one evolving project thread. A decision made in protocol #1 is still live in protocol #7. Open questions follow you until they're answered. The plan is never re-typed — it's synthesized from every meeting and rewritten after each one, with the Kanban board and the Gantt tool kept in step.
One thread, not seven files
Protocol #7 of this migration still carries the decisions from protocol #1. The project diary records how the plan changed and why. The knowledge pool keeps the risks and lessons that tend to repeat. When you need to brief a stakeholder, the plan is already current — and it exports as a Kanban board or as XML with no re-keying.
The hours you forgot to write down.
A bonus tab, not a separate tool. Because Xpanion already knows when your meetings happened, your billable time logs itself — no timer to start, no timesheet to keep. The 10–20% you'd have under-billed simply comes back.
An assign-inbox, not a stopwatch
Auto-logged meetings, calendar blocks, and the occasional manual line all land in one list. One gesture assigns each entry to a project — or to Internal, which still counts as worked time. Preparation and follow-up snap on in +5 / +10 / +15 / +30 / +60 increments and can be freely combined. The right pane sums the week and the month as you go.
The ledger is append-only and hash-chained, signed locally on your Mac — tamper-evident, so the hours you show a client hold up. (Tamper-evident, not "court-proof." That judgment stays yours.) On Pro, a single export writes the full billable record — travel and expenses included — straight into the format your billing system expects.
Specific, not vague.
- Speaker-separated transcript
- On-device transcription that knows who said what — no audio file written, no server round-trip to turn voice into text.
- Decision & action extraction
- Decisions, actions with owners and due dates, risks, and open questions — pulled into structure, not left in a transcript.
- Internal ⟷ shareable
- Two versions of every protocol from one meeting: the candid internal record, and the clean version safe to send outside the room.
- Living project plan
- Phases, tasks, owners, dates and dependencies synthesized from your meetings — exported as XML (.xml), no re-keying.
- Living Kanban board
- The same tasks appear on a Kanban board. Straightforward project tracking, and it can be included in any protocol export — soon with a connector to your AI coding tool: point it at the open tasks and it picks up its instructions from there.
- Cross-project knowledge pool
- The risks and lessons that repeat across projects, surfaced where they matter — your own institutional memory, on your terms.
- Tamper-evident time ledger
- Auto-logged, append-only and hash-chained — billable hours you can stand behind, plus a one-export billing and expense interface on Pro.
Four lines we won't cross.
These aren't settings you toggle. They're how the product is built. There is no cloud path to disable, because we never built one.
- INV-1Audio is never written to disk
- Capture lives in memory and is discarded the instant it's processed. There is no recording file to leak, subpoena, or lose.
- INV-2Meeting data never leaves your Mac
- Transcripts, protocols and plans stay on your machine. The only thing Xpanion ever sends is a content-free licence check.
- INV-3Nothing is trained on your data
- The model runs locally on Apple silicon. Your conversations are never used to improve anyone's model — ours or otherwise.
- INV-4Voiceprints vanish
- Speaker separation happens in memory and is never stored or linked across meetings. The voiceprint exists for the length of the meeting, then it's gone.
An honest line, because trust is built on them: Xpanion documents that a disclosure was made — it does not certify that recording is lawful where you are. That judgment is always yours.
A category above the note-taker.
Plenty of tools transcribe. A few even keep the data on your device. Xpanion starts where they stop: it turns the meeting into a project — and never lets the project leave your machine.
- Architecture · On-device by design
- Privacy isn't a buried toggle. Your meeting data has no path to the cloud, because that path was never built.
- Outcome · A project, not a transcript
- Where note-takers end at text, Xpanion produces the thing the text was about: a living plan that compounds week over week.
- Scope · One toolset, not five
- Transcription, protocols, time tracking, Kanban and Gantt — everything it takes to run a project, in one place, and simple enough to actually use.
Built for conversations that can't leave the room.
Xpanion is for anyone who runs projects and has to keep track of a lot of moving parts in daily business life.
Law, medicine, finance, and any team under a duty of confidence. Xpanion gives you modern meeting intelligence without asking you to send privileged conversations anywhere.
Tiers
| Feature | BaseBuy once or subscribe | ProBuy once or subscribe | CorporateSubscription · per seat |
|---|---|---|---|
| Capture & transcription | |||
| In-memory capture (nothing written to disk) | Included | Included | Included |
| On-device transcription + speaker separation | Included | Included | Included |
| Structured protocol (decisions · actions · owners · risks · open questions) | Included | Included | Included |
| Internal ⟷ shareable split | Included | Included | Included |
| Projects & intelligence | |||
| Projects (organize meetings into named projects) | Included | Included | Included |
| Continuing protocol thread (each meeting builds on the last) | Included | Included | Included |
| Project Intelligence (PIOS) | Not included | Included | Included |
| Knowledge pool + XML export | Not included | Included | Included |
| Timekeeper | |||
| Auto-logged time · ± adjust · calendar takeover | Included | Included | Included |
| Monthly client export (one-line essence per entry) | Included | Included | Included |
| Tamper-evident ledger (append-only · hash-chained) | Included | Included | Included |
| Billing & expense export interface (definable mapping · travel + expenses) | Not included | Included | Included |
| Privacy boundary | |||
| Where your data lives | Your machine | Your machine | Your perimeter |
| Corporate — subscription | |||
| Perimeter inference (bring your own LLM, on-prem) | Not included | Not included | Included |
| Org knowledge pool | Not included | Not included | Included |
| Cross-project risk radar | Not included | Not included | Included |
| Fleet control plane (SSO · MDM · seat management) | Not included | Not included | Included |
| Policy engine (retention · legal hold · export whitelist) | Not included | Not included | Included |
| Audit & attestation layer (content-free) | Not included | Not included | Included |
| Corporate connectors (Outlook · Teams · Jira · local MCP) | Not included | Not included | Included |
| Licence | Buy once / subscribe | Buy once / subscribe | Per seat · year |
Two boundaries, stated plainly: Individual — your machine. Corporate — your perimeter.
Own the individual tiers if you want to. Otherwise, subscribe. The perimeter is subscription only.
Base
$149 once, or $8 / month
16 GB Macs and up
- In-memory capture, nothing on disk
- On-device transcription + speaker separation
- Structured protocols, internal ⟷ shareable
- Projects — organize meetings into projects
- Timekeeper — auto-logged billable time
Your machine · buy once or subscribe
Pro
Most popular$299 once, or $17 / month
16 GB Macs and up
- Everything in Base
- Project Intelligence — a living plan from your meetings
- Knowledge pool
- Kanban board (exportable into protocols or on its own)
- Gantt chart with XML export
- Compounding protocols — one continuous thread
- Billing & expense export interface
Your machine · buy once or subscribe
Corporate
$25 / seat · month
Subscription · min. 3 seats · billed annually ($300 / seat · year)
- Everything in Pro, fleet-wide
- Bring your own LLM — inference inside your perimeter
- Build knowledge together — shared org knowledge pool
- Cross-project risk radar · policy engine · audit layer
- Control plane — SSO · MDM · seats · connectors
Your perimeter · annual
Need a handful of seats without the perimeter? Pro is available up to 10 licences with PO invoicing.
FAQ
- Does Xpanion join my meeting as a bot?
- No. Xpanion captures system audio on your Mac. Nothing appears in the participant list, no one is notified by a bot, and there is no recording file — audio is held in memory and discarded the instant it's processed.
- Does my meeting data go to the cloud?
- Never. Transcripts, protocols, and plans stay on your machine. The only thing Xpanion ever sends is a content-free licence check — no meeting content, ever.
- Does it work offline?
- Yes. Transcription, speaker separation, and the language model all run on-device on Apple silicon, so a flaky connection doesn't stop you. The licence re-validates periodically when you're back online.
- How is this different from an AI notetaker?
- A notetaker ends at text. Xpanion compounds your meetings into a living project plan and a Kanban board — with a full XML export — keeps a tamper-evident record of your billable time, and never lets any of it leave your Mac.
- Can I actually prove my billable hours?
- Timekeeper logs your time automatically into an append-only, hash-chained ledger signed locally on your Mac — tamper-evident, not "court-proof." On Pro, one export writes the full billable record, travel and expenses included, into your billing system's format. The export is an Excel list.
- Is it a subscription?
- Base and Pro can be bought once and owned forever — the app never bricks. A subscription is available if you prefer it. Corporate is an annual per-seat subscription, because it's a continuous service: your own LLM inside your perimeter, a shared knowledge pool, policy, audit, and a fleet control plane.
Your meetings, finally working for you.
Modern meeting intelligence that never asks you to give up your data. Run it on your Mac, keep everything, and see your projects run smoother than ever.